Core
Daily operations
Connected workflows across departments that know the next step and who owns it.
XANOR BusinessA smart platform to run, operate and execute your business From knowing what happens
From knowing what happens
to getting done what must happen.
One system follows up on your sales reps, orders, collections, inventory and field teams, verifies every step, and brings you only what needs your decision. You decide; the system works and executes.
- Voice or text commands in Arabic, English and other languages
- Executed within the permissions the owner sets
- A separate environment and database for every company
Not a dashboard that displays data, but an execution, follow-up and analysis tool that works around the clock. It brings you what needs your decision, and carries out what you assign right away, within the permissions you set.
Your business nowSun · 10:12 AM
LiveOrders today4641 on time
Collected today18,400SAR from 12 customers
Rep visits31 / 343 late
Awaiting you2credit limits
Needs your decision12 min ago
Credit limit exceeded: Kalaman Groceries
What happened
Urgent order of SAR 9,800; the customer’s balance would exceed their limit by 6,300.
What was verified
- ✓Paid the last 5 invoices on time
- ✓Stock covers the full order
- !Invoice of SAR 3,100 overdue by 9 days
Why it reached you
Exceeding a credit limit needs the owner’s approval under the policy you set.
Approve deliveryApprove after overdue is paidDecline
Closed by XANOR today
- Order 1042 delivered to Hawwaz Groceries with photo and signature
- SAR 2,160 collected from Hutti Supermarket by automatic reminder
- Rep Saad’s route re-planned after a cancelled visit
- Shipment PO-2296 short by 4 cartons; supplier notified
Ask XANOR about Sales reps, their visits and routes…
Illustrative design based on the platform · names and numbers are examples
Follow-upEvery event in your company enters one track and is followed until it is closed.
VerificationWork is not marked done because someone said “done”, but after the result is verified.
DecisionYou get what happened, what the system verified, why it reached you, and your options.
Industries and screens
XANOR Business for every trading and service business
One foundation: follow-up, verification and decision. Each company gets its own screens, terms and policies.
Distribution & wholesale
- Sales reps, their visits and routes
- Orders from booking to proof of delivery
- Collections and credit limits
For example, you getA customer over their credit limit asks for an urgent delivery
Your business nowSun · 10:12 AM
LiveOrders today4641 on time
Collected today18,400SAR from 12 customers
Rep visits31 / 343 late
Awaiting you2credit limits
Needs your decision12 min ago
Credit limit exceeded: Kalaman Groceries
What happened
Urgent order of SAR 9,800; the customer’s balance would exceed their limit by 6,300.
What was verified
- ✓Paid the last 5 invoices on time
- ✓Stock covers the full order
- !Invoice of SAR 3,100 overdue by 9 days
Why it reached you
Exceeding a credit limit needs the owner’s approval under the policy you set.
Approve deliveryApprove after overdue is paidDecline
Closed by XANOR today
- Order 1042 delivered to Hawwaz Groceries with photo and signature
- SAR 2,160 collected from Hutti Supermarket by automatic reminder
- Rep Saad’s route re-planned after a cancelled visit
- Shipment PO-2296 short by 4 cartons; supplier notified
Ask XANOR about Sales reps, their visits and routes…
Illustrative design based on the platform · not a screenshotNames and numbers are examples · what your company sees depends on its integrations and permissions
Warehouses
- Receiving and counting against the purchase order
- Batches, expiry dates and picking
- Loading and quantity matching
For example, you getA short or damaged shipment needs settling with the supplier
Your business nowSun · 10:12 AM
LiveShipments received75 matched
Pick orders6458 ready
Loading today12 vehiclesfully matched
Near expiry9 batcheswithin 30 days
Needs your decision25 min ago
Supplier settlement: short shipment
What happened
PO-3124 from Thakhaz Supply: 4 cartons short and 2 damaged out of 120.
What was verified
- ✓Count matched in two passes, documented with photos
- ✓Supplier has an accepted settlement history
- !Difference of SAR 1,450 exceeds the storekeeper’s limit
Why it reached you
Settlements above SAR 1,000 need your approval.
Deduct from next invoiceRequest replacementOpen details
Closed by XANOR today
- PO-3110 receipt matched to the purchase order
- 58 orders picked, oldest batches first
- Vehicle 4 load matched before departure
- Batch 2207 expires in 21 days; clearance suggested
Ask XANOR about Receiving and counting against the purchase order…
Illustrative design based on the platform · not a screenshotNames and numbers are examples · what your company sees depends on its integrations and permissions
Grocery & convenience stores
- Shortages before shelves run empty
- Supplier orders and delivery times
- Daily sales and the cashier
For example, you getA supplier raised a price or delayed a delivery
Your business nowSun · 10:12 AM
LiveSales today6,240SAR so far
Items running low118 reordered
Deliveries today3 / 4one late
Awaiting you1price change
Needs your decision40 min ago
Supplier raised the price of a staple
What happened
The rice supplier raised the 5 kg bag from 32 to 36 SAR on today’s invoice.
What was verified
- ✓Two alternative suppliers carry the same item
- ✓Stock covers 6 days
- !12.5% increase with no prior notice
Why it reached you
Price changes above 10% need your decision.
Accept priceGet a quote from the alternativeNegotiate
Closed by XANOR today
- Dairy reorder sent before the shelf ran out
- Morning shift closed; drawer matched
- Bread supplier reminded of tomorrow’s slot
- Water delivery 2 hours late
Ask XANOR about Shortages before shelves run empty…
Illustrative design based on the platform · not a screenshotNames and numbers are examples · what your company sees depends on its integrations and permissions
Supermarkets
- Shelves and expiry dates by department
- Fruit, vegetables and waste
- Cashiers, queues and drawer differences
For example, you getA cash difference in a cashier drawer, or waste above the limit
Your business nowSun · 10:12 AM
LiveSales today24,800SAR · 6 departments
Produce waste3.1%limit 4%
Cashier queues3 / 5lanes open
Awaiting you2drawer · expiry
Needs your decision8 min ago
Cash difference in drawer 3
What happened
End of morning shift: the drawer is SAR 340 short of cash sales.
What was verified
- ✓Returns and voids reviewed and documented
- !Two manual discounts without supervisor approval
- !Second difference for the same cashier this month
Why it reached you
Differences above SAR 200 are escalated to the owner.
Open an investigationApprove the settlementRequest camera footage
Closed by XANOR today
- Morning drawers reconciled; 4 of 5 matched
- 14 near-expiry items moved to the offers shelf
- Extra cashier lane opened at peak
- Tomato waste above this week’s average
Ask XANOR about Shelves and expiry dates by department…
Illustrative design based on the platform · not a screenshotNames and numbers are examples · what your company sees depends on its integrations and permissions
Retail stores
- Hourly sales and best sellers
- Stock and reorders
- Shifts and attendance
For example, you getA discount or offer that exceeds an employee’s authority
Your business nowSun · 10:12 AM
LiveSales today11,350SAR · peak 8–10 pm
Best sellerPerfume 100 ml42 units
Attendance6 / 7one late
Awaiting you1discount
Needs your decision5 min ago
Discount above the seller’s authority
What happened
The seller asks for a 25% discount on a SAR 1,900 set; their limit is 10%.
What was verified
- ✓Customer bought 4 times in 3 months
- ✓Item has not moved in 70 days
- !Margin after discount only 6%
Why it reached you
Discounts above 15% need your approval.
Approve 25%Approve 15%Decline
Closed by XANOR today
- Reorder placed for sold-out sizes
- Evening shift attendance recorded
- Midday sales summary sent
- Branch 2 sales below today’s average
Ask XANOR about Hourly sales and best sellers…
Illustrative design based on the platform · not a screenshotNames and numbers are examples · what your company sees depends on its integrations and permissions
Cafés
- Sales and point of sale by the hour
- Waste against approved recipes
- Cleanliness and shifts via cameras
For example, you getMilk or coffee waste above the normal rate
Your business nowSun · 10:12 AM
LiveSales today4,860SAR · 312 orders
Peak hour8–9 am71 orders
Waste vs recipe+18%milk
Cleaning checklist9 / 10one overdue
Needs your decision30 min ago
Milk waste above the normal rate
What happened
Milk use is 18% above the approved recipes in the morning shift.
What was verified
- ✓All sales recorded in the POS
- ✓No damaged delivery recorded
- !The increase repeats on the same barista’s shift
Why it reached you
Waste above 10% of the recipe needs your decision.
Review with supervisorUpdate the recipeOpen details
Closed by XANOR today
- POS sales reconciled with the drawer
- Coffee and cups delivery received
- Opening cleanliness check done by camera
- Chiller box above normal temperature
Ask XANOR about Sales and point of sale by the hour…
Illustrative design based on the platform · not a screenshotNames and numbers are examples · what your company sees depends on its integrations and permissions
Restaurants
- Kitchen, orders and preparation times
- Waste, stock and recipes
- Daily supply and suppliers
For example, you getAn ingredient running out before the lunch rush
Your business nowSun · 10:12 AM
LiveOrders now237 in the kitchen
Avg. prep time14 mintarget 15 min
Critical ingredients2before lunch
Awaiting you1urgent supply
Needs your decision15 min ago
Ingredient short before the lunch rush
What happened
Remaining chicken covers about 40 plates; about 95 are expected by 4 pm.
What was verified
- ✓Usual supplier can deliver within an hour
- ✓Alternative dish is in stock
- !Urgent delivery costs 8% more
Why it reached you
Unscheduled urgent supply needs your decision.
Order urgent deliverySwitch to the alternative dishBoth
Closed by XANOR today
- Breakfast prepared with no delays
- Vegetable delivery received and matched
- Yesterday’s waste logged against recipes
- Two orders over 20 minutes prep
Ask XANOR about Kitchen, orders and preparation times…
Illustrative design based on the platform · not a screenshotNames and numbers are examples · what your company sees depends on its integrations and permissions
Offices & business services
- Tasks and deadlines for every employee
- Clients, follow-ups and quotes
- Billing and collections
For example, you getA quote with a discount above the limit
Your business nowSun · 10:12 AM
LiveTasks today3834 on time
Client follow-ups129 done
Open quotes7SAR 64,000
Receivables21,500SAR · 5 invoices
Needs your decision20 min ago
Quote discount above the limit
What happened
Annual contract quote of SAR 48,000 at 18% discount; the sales manager’s limit is 10%.
What was verified
- ✓New client referred by an existing one
- ✓Margin after discount is 31%
- !Higher than any previous contract discount
Why it reached you
Discounts above 10% need your approval.
Approve 18%Approve 12%Decline
Closed by XANOR today
- 3 quotes sent within policy
- Two clients reminded of their meeting
- Invoice issued for a completed project
- Two operations tasks past their deadline
Ask XANOR about Tasks and deadlines for every employee…
Illustrative design based on the platform · not a screenshotNames and numbers are examples · what your company sees depends on its integrations and permissions
Logistics & delivery
- Drivers on a live map
- Proof of delivery by photo and signature
- Expenses, fuel and delays
For example, you getAn unusual diesel expense
Your business nowSun · 10:12 AM
LiveShipments today8671 delivered
On the road12 drivers2 late
Proof of delivery100%photo and signature
Expenses today3,940SAR fuel and fees
Needs your decision18 min ago
Unusual diesel expense
What happened
SAR 610 diesel fill for truck 7; its route normally takes about 380.
What was verified
- ✓Receipt attached with a photo
- !Distance driven today below normal
- !Second fill within 24 hours
Why it reached you
Expenses above 150% of normal are escalated to you.
Approve expenseAsk for an explanationHold for review
Closed by XANOR today
- 71 shipments delivered with photo and signature
- Customers told their arrival times automatically
- Two shipments reassigned to a closer driver
- A driver stopped 40 minutes off route
Ask XANOR about Drivers on a live map…
Illustrative design based on the platform · not a screenshotNames and numbers are examples · what your company sees depends on its integrations and permissions
Medical clinics
- Supplies, medicines and expiry dates
- Supply orders and suppliers
- Shifts and admin tasks
For example, you getA supply running out before the scheduled delivery
Your business nowSun · 10:12 AM
LiveCritical supplies3below safety level
Near expiry14 itemswithin 60 days
Supply orders52 awaiting supplier
Shifts12 / 12fully staffed
Needs your decision10 min ago
Supply running out before delivery
What happened
5 ml syringes cover two days; the scheduled delivery is in 5 days.
What was verified
- ✓Approved alternative supplier can deliver tomorrow
- ✓Monthly budget allows it
- !Alternative costs 6% more
Why it reached you
Ordering from an unscheduled supplier needs your decision.
Order from the alternativeExpedite the usual supplierBoth
Closed by XANOR today
- Nearest-expiry items moved to use first
- Glove order sent to the supplier
- Reception admin tasks completed
- IV fluids supplier has not confirmed Thursday
Ask XANOR about Supplies, medicines and expiry dates…
Illustrative design based on the platform · not a screenshotNames and numbers are examples · what your company sees depends on its integrations and permissions
Maintenance & technical services
- Customer requests and scheduling
- Technicians in the field and spare parts
- Quotes and collections
For example, you getA quote with spare parts above the technician’s authority
Your business nowSun · 10:12 AM
LiveRequests today2719 completed
Technicians out8 / 9one late
Open quotes6SAR 14,200
Collected today7,850SAR
Needs your decision14 min ago
Spare-parts quote above authority
What happened
The technician proposes a SAR 3,400 compressor replacement on a 24,000-BTU unit; their limit is SAR 1,500.
What was verified
- ✓Diagnosis documented with photos and pressure readings
- ✓Part available in the warehouse
- !Is the unit still under installation warranty? To be checked
Why it reached you
Quotes above SAR 1,500 need your approval.
Approve quoteCheck warranty firstDecline
Closed by XANOR today
- 19 visits closed with before and after photos
- Routine maintenance booked for 5 contract customers
- Spare parts issued and deducted from stock
- A technician 35 minutes late to a site in Al Malqa
Ask XANOR about Customer requests and scheduling…
Illustrative design based on the platform · not a screenshotNames and numbers are examples · what your company sees depends on its integrations and permissions
Contracting
- Projects and progress against plan
- Crews and attendance on site
- Progress claims and collections
For example, you getA late progress claim that threatens cash flow
Your business nowSun · 10:12 AM
LiveActive projects5one behind
On-site attendance64 / 70workers
Progress vs plan92%project average
Claims due184,000SAR · 3 claims
Needs your decision1 hour ago
Late claim threatens cash flow
What happened
Claim 4 for Al Nada project, SAR 96,000, is 23 days late; payroll is due in 9 days.
What was verified
- ✓Claim approved by the consultant
- ✓Client reminded 3 times
- !Expected cash will not cover payroll without it
Why it reached you
Cash-flow risk is escalated to you immediately.
Escalate to the clientPause extra worksPlan alternative cash flow
Closed by XANOR today
- Crew attendance on 4 sites recorded by location and photo
- Weekly progress report filed for Al Nada project
- Concrete materials received at Al Yasmin site
- Al Arid project 6 days behind plan
Ask XANOR about Projects and progress against plan…
Illustrative design based on the platform · not a screenshotNames and numbers are examples · what your company sees depends on its integrations and permissions
Voice and text commands
Voice layer: phased availability Say it in your language. The system understands, executes and follows up.
Instead of moving between screens, the user gives one sentence by voice or text. The system understands it in the context of the company’s data and applies the same permissions as any other action.
Illustrative simulation · does not use your microphone
Press to play the example
Sales manager“Issue a quote to Abjad for twenty cartons of item A”
Understand the contextWhich customer? What is the discount policy? Is the requester authorized?
Access the dataPrices, stock, the customer’s balance
Decide the actionWithin policy → execute directly
Authorized executionIssue the quote and send it from the company’s number
Verify and follow upWhat was issued, to whom, when · schedule a follow-up
Quote issued and sent to the customerSaved in the activity log; the reply follow-up is assigned to the sales manager.
A voice command grants no extra permission: only what the user is allowed to do is executed, and the rest is escalated. The voice layer is partly available and partly planned; in the live demo we show its actual status for your business.
From command to execution and verification
You give the command. The system follows up until the result shows.
Every command goes through six clear stages, and it is marked done only after its result is verified.
01
Command
By voice or text, in Arabic, English or your language, from phone or office.
02
Context
Who is concerned? What is the policy? Who is authorized?
03
Data access
Only from the company’s own environment and integrations.
04
Decide the action
Execute within policy, or escalate if it goes beyond it.
05
Authorized execution
Through the channels linked to the company’s account.
06
Verify and follow up
What was issued, to whom, when, and then the follow-up.
Activity log
Illustrative example09:41Sales manager requested a quote for Abjad
09:41Permission and policy checked: within limit
09:42Quote issued and sent to the customer
09:42Reply follow-up scheduled and assigned to the sales manager
What comes back to you?
Only decisions and exceptions. If the customer asks for a discount beyond policy, the request comes to you to approve or decline, and your decision is saved in the log.
The scope of actions for each company is set by its integrations and permissions; the system never executes an action it has not been granted.
Operational and management features
A complete operating system, not a collection of separate tools.
Core platformWith setup and integrationPhased availability
Core
Employees and tasks
Assignment, deadlines, reminders and escalation, with tasks closed on proof of completion.
Core
Approvals and permissions
What each role sees and does, with approval paths by request type and value.
Core
Activity log
Who asked, what was done, when, and the result, for every voice or text action.
Integration
Sales and customers
Customers, quotes, orders and their status, with reminders for anyone not followed up.
Integration
Invoicing and collections
Receivables by customer, age and owner, with reminders and escalation when overdue.
Integration
Warehouses and inventory
Balances, item movement and days of cover, with alerts before stock runs out.
Setup
Reports and alerts
A daily summary of what was done, what is late and what needs a decision, plus reports on request.
Phased
Voice commands
Commands in Arabic, English and other languages from the phone, under the same permissions and saved in the log.
Phased
Field team app
Tasks for sales reps, drivers and technicians, with proof of work from the site.
Core
Customization and workflows
Policies, settings and workflows tuned to the way your company works.
Core
AI within limits
Advanced models to understand commands and context, always inside your permissions and policies.
The functions enabled for each company depend on its subscription scope and integrations; no function is considered available until it is set up and tested in the company’s environment.
Office and field teams
Field app: phased availability The office and the field on the same page.
An organized alternative to scattered WhatsApp chats: the team knows its tasks and documents the work, and the manager sees the status without calling to ask.
Office
Assign and scheduleWho does it, where and when
See the statusIn progress, late, done
Approve and escalateExceptions only
XBOne workflow
The task and its detailsStatus, photos and proof
Field
Sales repsVisits, orders and collection
DriversDelivery with proof
TechniciansMaintenance closed with proof
Distribution and delivery
- Orders are prepared and assigned to a driver
- The office follows every shipment’s status
- Documented delivery updates the order and invoice
Maintenance and technical services
- A customer request becomes an assigned task
- The technician documents arrival and work with photos
- Closed with proof; delays are escalated
Sales reps and field sales
- A clear visit plan for every rep
- Orders and visit results recorded on the spot
- Collection followed up for every customer
A private environment for every customer, and customization
We don’t build generic software your company has to adapt to. The system adapts to your work.
CLOUDEX coreBuilt once, delivered to everyone
Abjad environmentDistribution · separate
Hawwaz environmentContracting · separate
Hutti environmentCafé · separate
Kalaman environmentMaintenance · separate
A private environment for every customer
Every company has its own environment and database, with no data shared between customers.
Configured, not coded from scratch
Policies, permissions, workflows and integrations are tuned to how your company works.
Continuous improvement
Every improvement to the core reaches your environment without a rebuild, and your customization stays as it is.
Works with the systems you already use
By integrationAccountingInvoices, balances and receivables
InventoryItems, movement and warehouses
WhatsAppOn the company’s own number and account
CamerasDepending on available devices
Other systemsThrough available integrations
What does that mean in practice?
Core platform
- A separate environment and data for every company
- Permissions and approvals
- Tasks and responsibilities
- Activity log
- Policy and workflow customization
With setup and integration
- Accounting, invoicing and collections
- Inventory and item movement
- WhatsApp and calls
- Cameras and other systems
Their scope depends on the systems the company has and what connecting to them allows.
Phased availability
- Voice layer
- Field team app
Partly available and partly planned; we show their actual status for your business in the live demo.
WhatsApp and calling costs are on the customer’s own numbers and account. Names in the environments diagram are fictional.
Questions and answers
What business owners usually ask
Is XANOR Business an ERP or accounting system?
No. It is a system for running, executing and following up on operations. It works with the accounting and inventory systems you already use, through the available integrations, and does not require you to replace them.
Can the system execute an action without my permission?
No. Every action runs within permissions set by the owner or their delegate, and anything beyond policy is escalated to the person authorized. Every step is saved in a log showing who asked, what was done, and when.
Is my company’s data shared with other customers?
No. Every company has its own environment and database, with no data shared between customers.
Does the platform support languages other than Arabic?
Yes. The platform works in Arabic, English and other languages, in the interface and in voice and text commands, so every employee can use it in their own language.
Are voice commands available now?
The voice layer and the field team app are partly available and partly planned. In the live demo we show you the actual status of every function that matters to your business, with no promises about what is not finished.
Are the screens on this site real screenshots?
They are illustrative designs based on the platform, with fictional names and numbers, to show what the owner of each type of business sees. In the live demo we show the platform itself on examples close to your business.
Does it fit my business?
If you have employees, tasks, sales and follow-up, most likely yes. In the live demo we work out with you what can run for you and what needs setup or integration.
How long does setup take?
It depends on the size of your operations and the number of integrations needed. We agree with you on the scope, timing and deliverables of each stage before we start.
How much does a subscription cost?
It depends on the scope of service and the integrations needed. Contact the XANOR team after the live demo for an offer that fits your company.
Book a live demo
See your company work a different way.
We apply the system to examples from your business and show you honestly what can run for you now, and what needs setup or integration.
- A complete command journey: from a sentence to execution and verification
- Permissions, approvals and the activity log
- An example close to your business: sales, inventory or field work
- The actual availability of every function you care about
sales@xanor.ioFor a live demo or a business inquiry WhatsAppMessage the XANOR team directly +966 53 023 9061Talk to the XANOR team
Al Rawdah, RiyadhKhurais Road, Saudi Arabia
Book your live demo now
Contact the XANOR team directly and we’ll schedule a demo on examples from your business.
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